Meeting Coach Features

VocalBrief’s Meeting Coach is an innovative AI-powered tool designed to help you improve the quality and efficiency of your meetings. This guide will walk you through how to use this feature effectively.

1. Accessing the Meeting Coach

The Meeting Coach feature is available for recordings categorized as “Business Meetings.” Here’s how to access it:

a) Open a recording:

• Go to your “My Recordings” section
• Select a recording categorized as a “Business Meeting”

b) Find the Meeting Coach tab:

• In the recording details view, look for the “Coach” or “Meeting Coach” tab
• Click on this tab to access the Meeting Coach insights

2. Understanding Meeting Evaluations

The Meeting Coach provides an evaluation of your meeting based on various factors:

a) Meeting structure:

• Assesses how well the meeting was organized
• Evaluates the flow of topics and discussions

b) Participation:

• Analyzes the balance of contributions from different participants
• Identifies if certain voices are dominating or if some are being left out

c) Time management:

• Evaluates how well time was allocated to different topics
• Identifies potential areas of time waste

d) Clarity of outcomes:

• Assesses whether clear decisions and action items were established
• Evaluates the clarity of next steps

e) Overall effectiveness:

• Provides a general score or rating for the meeting’s effectiveness

3. Implementing Improvement Suggestions

Based on its evaluation, the Meeting Coach offers actionable suggestions for improvement:

a) Structure improvements:

• Tips for better agenda setting
• Suggestions for more logical topic ordering

b) Participation balance:

• Ideas for encouraging more equal participation
• Techniques for managing dominant speakers

c) Time management tips:

• Suggestions for better time allocation
• Ideas for reducing time waste on off-topic discussions

d) Clarity enhancements:

• Tips for clearly stating decisions and action items
• Suggestions for improving follow-up processes

e) General best practices:

• Recommendations for overall meeting effectiveness
• Links to resources for further improvement

4. Making the Most of Meeting Coach

To get the most value from the Meeting Coach feature:

a) Regular use:

• Use the Meeting Coach for all your business meetings
• Track improvements over time

b) Share insights:

• Discuss Meeting Coach feedback with your team
• Use it as a tool for collective improvement

c) Implement gradually:

• Focus on one or two areas of improvement at a time
• Celebrate progress and continue refining

d) Combine with other features:

• Use alongside the summary and transcript for a comprehensive view
• Leverage the “Ask AI” feature for deeper insights into specific aspects of the meeting

Remember, the Meeting Coach is a tool to assist you, not to judge. Use its insights as a starting point for reflection and improvement, always considering the unique context of your team and organization.

Need more help? Check out our other help articles or contact our support team.